Library Policies

This information explains the privileges and responsibilities of all who borrow and access materials from the USC Libraries. One of the USC Libraries’ highest priorities is to support the University's teaching, learning, and research needs. Information applicable to specific categories of users and their library borrowing and access privileges may be located on our borrowing and access page.

For information about getting to the University Park Campus and the Health Sciences Campus please check the university's Fall 2021 Information site, https://we-are.usc.edu/ and the USC Libraries Fall 2021 information for access policies and health checks. 

Please note: Only USC students, faculty, staff, alumni, and sponsored guests with proper identification may be present in libraries open after 9:00 p.m. or before 7:00 a.m. All patrons will be asked to present their USCard, an Alumni Association card + government issued picture ID, or library-issued USC identification for sponsored guests during these times.

Borrowing library materials:

Information on specific borrowing and access privileges may be located on our borrowing and access page.

Renewing borrowed items:

  • Sign into your library account by going to libraries.usc.edu and selecting the "Renew books" link under the "Services" drop down menu 
  • Email dmlnotes@usc.edu (for University Park Campus) or medlib@usc.edu (for the Health Sciences Campus) with your renewal request
  • In person, at any library circulation desk

Reserves and recalled materials cannot be renewed. Please have your USC ID ready

Returning borrowed items:

The following are locations for book drops:

  • Doheny Library Book Return Bin: DML & McCarthy Quad
  • Leavey Library Book Return Bin: LVL & West 34th Street
  • Norris Medical Library Book Slot: NML building
  • A drive-by book drop in front of the USC Hotel on Figueroa Avenue
  • Most libraries also have book drops.

Books can also be mailed to:

  • USC Libraries
  • ATTN: Document Delivery
  • Leavey Library Rm 110A
  • 650 W 35th Street
  • Los Angeles, CA  90089-2571

Recalling items that are checked out:

The recall system was developed in order to ensure equal access to library materials for all users. Materials requested by another user or needed for course reserves may be recalled at any time. The due date for the recalled item will be changed to a new due date. Items returned after the grace period, will be subject to a $50 fee.

For each item recalled, an email notice is sent informing of the new due date. Negligence on the part of the user to read their email does not remove the responsibility to return the item by its new due date. Once an item has been recalled, it cannot be reversed. All recalls are assumed to represent a legitimate need by another user, and the library does not arbitrate between users as to who has the greater need. Because a recall can be placed at any time, it is advisable to return all materials before traveling for extended periods of time.

When a recalled item is returned, it will be placed on hold at a library requested by the user. If no library is specified it will be held by default at the library where the item was returned. The user will be notified by email to pick up the item at the designated library within 10 days. Multiple requests for the same item will be honored in the order in which they were made.

Overdue Materials and Grace Period

Failure to return library materials will result in the assessment of replacement fees. For standard circulating materials (2-week, 4-week, and Semester loans) there is a 30-day grace period. Email reminders will be sent during these 30 days, and materials can be returned or renewed without incurring a fee. If materials are not returned or renewed, on the 31st day after the due date, fees of $150 per item will be assessed.

Course reserves and other short-term loans cannot be renewed and do not have a grace period. They must be returned on or before the time of day due to avoid fees.

Damaged and lost materials:

Borrowers are responsible for materials damaged or lost while on loan. All cases of loss or damage should be reported immediately to the USC Libraries by emailing to dmlnotes@usc.edu. 

The minimum replacement fee for each lost or damaged item is $150.00 per item and for short term materials (DVDs and others) is $50. The USC Libraries reserve the right to increase the replacement fee upward to cover the market replacement cost of the item.

A borrower may replace a lost or damaged item with a copy acceptable to its holding library. In many cases this option will be less expensive than paying the minimum replacement fee. If the copy is replaced, no other fees will be assessed.

Fee Schedules

The user is responsible for full payment of fees assessed on their account. There are three basic categories of fees: those for standard circulating materials, those for short-term loans, and those for equipment. All fees are charged per item. Materials and equipment receive a short-term loan status when in high demand and are subject to higher fees.

General Circulating Material:

·        2-week, 4-week, Semester and Recalled items: 30-day grace period after the due date. On the 31st day after the due date overdue fees of $150 per item are assessed.

Short Loan:

·        3-hour loan ($1 per hour) $50 max

·        1-day, 3-day ($5 per day) $50 max

Reference:

·        2-hour (lib-use) ($1 per hour) $50 max

·        No-Loan ($1 per hour) $50 max

End of Day (Special Collections):

·        End-of-day ($5 per hour) $50 max

Media and Equipment:

·        7-day loans ($5 per day) $50 max (Leavey Library DVD Policies)

·        8-hour loan ($5 per hour) $50 max

·        3-hour loan ($5 per hour) $50 max

Academic restrictions:

Outstanding bills for overdue library or Interlibrary loan materials may result in the revocation of library privileges until the issue is resolved. Furthermore, failure to settle unpaid fines within 45 days from the date issued will result in academic restrictions. Academic restrictions affect the borrower‘s ability to register and to obtain transcripts, reports, or diplomas.

Course Reserves:

https://libraries.usc.edu/course-reserves

Recommend-A-Book:

https://libraries.usc.edu/interlibrary-loan-and-document-services/recommend-book

Accessibility and Disability Services:

https://libraries.usc.edu/accessibility-disability-services

Confidentiality:

The USC Libraries will not release personal information about any borrower to any other individual or organization unless required to do so by law or University policy.

The Patriot Act, promulgated on October 26, 2001 in response to the terrorist attacks of September 11, 2001, requires that the University offer federal agents, if requested and pursuant to a valid order, access to library patron account information. Additionally, the Patriot Act may also prohibit the University from disclosing to borrowers that they are currently the subject of an investigation by federal agents.

 

[updated 2021/09/16]